Workday Finance Go-Live is Monday, December 2!!!

DEADLINE for Accounts Payable Payments and Employee Expense Reimbursements:

Any open invoice, expense reimbursement request, or independent contractor payment due to the payee by December 6 must be submitted to Accounts Payable (AP) by November 19 for processing. Any invoices not received by AP by November 19 must be held and entered into Workday at go-live December 2.

M&T Centresuite Expense Reports

M&T Expense reports for transactions posted during the month of November will be completed in Centresuite, and are due to MICA Finance by December 10. All subsequent reports for transactions posted after November 30 will be completed in Workday, either through Verify Procurement Card Transactions (MICA P-Cards) or Expense Report (MICA Travel & Business Expense Cards).

Employee Expense Reimbursements Open Training

Bring your laptop, and attend live, hands-on training on the following dates and locations:

Leake Hall 101

• Monday, November 11, 12-1pm
• Monday, November 11, 1-2pm

Main 110

• Tuesday, November 12, 9-10am
• Tuesday, November 12,10-11am
• ThursdayNovember 14, 9-10am
• Thursday, November 14, 10-11am

Training our Community! October and November featured 90 hours of in-class training with over
220 participants across Cost Center Managers, Administrative, Buyers, Service Coordinators, Auxiliary Services, Customers and Vice Presidents across MICA.

FINAL Makeup sessions will be held for administrative functions and cost center managers:

Administrative Functions:

• Monday, November 11, 2-4pm Leake Hall 101
• Thursday, November 14, 2-4pm Main 110

Cost Center Managers:

• Tuesday, November 12 11-1pm Main 110

Finance Support Content

The Workday resource web site is your  rst stop for job aids and instructions for Workday Finance transactions. Becoming self-reliant through materials available to you is an important part of strengthening MICA’s institutional capacity.

Remember your training and refer to training materials and content!

Go to the Workday resource web site! Finance job aids available the week of Nov 25.

Support colleagues in your department!

Access the Finance Support form to submit a request that is not addressed in any of the above support avenues. More info will be released closer to Dec 2!

Human Resources Updates

Reminder to Hiring Managers! All employees (this includes all faculty, staff, and student employees) are unable to start working until they have completed all onboarding tasks. Please remind your new hires to log in to Workday to review and/or complete:

• I-9 - in order to comply with federal law:
  • New hires must complete and electronically sign their I-9:
    • On their first day of employment OR
    • Before their first day of hire, if an offer has been made by MICA and they have accepted.
  • Human Resources must verify your new hire’s I-9 within three business days of the hire date (the date of hire is the first day of work for pay).
• Legal Name Contact Information
• ID Change: Employees will need to enter their Social Security Number by clicking on the plus sign in the National ID section.
• Federal and State Tax Election Payment election (direct deposit) Emergency Contacts
• Personal information

If this information is not completed in a timely manner, new hires will experience a delay in pay and/or access to all of MICA’s systems (i.e. email).

Resources are Available to You! Faculty Recruitment materials, multiple job aids and more are available on the Workday resource web site. Click here for resources.

HCM Sessions for managers and teams: Please reach out to humanresources@mica.edu if you would like to schedule a Q&A session with an HR representative and your team regarding HR questions, Workday functionality and more.

Payroll Reminders!

Payroll Deadlines - All non-exempt employees are expected to review and submit their timesheet by
4:30 pm on the Thursday after the end of each pay period. Supervisors must approve timesheets by
4:30 pm on Friday after the end of each pay period. Paid time off must also be approved by 4:30 pm on Friday after the end of each pay period.

One-time payment requests must be submitted in Workday and all approvals must be completed by 4:30 pm on Friday after the end of each pay period to ensure payment will be issued on the pay date for that pay period. Late submissions or approvals may delay payment.