Q: What is a Fiscal Year?

A: MICA operates on an annual "fiscal year" (not a calendar year), that runs from June 1–May 31.

Q: What is the Accounts Payable (AP) Processing Schedule?

A: Check requests are cut once per week and are required to be approved in Workday by Tuesdays at 4:30 p.m.

Requests marked with "HOLD" handling code are available on Mondays by 12:00 p.m. in the AP Office. Checks not marked for pick-up will be mailed directly to the supplier/payee.

Q: How should I send AP requests to the Finance Office?

A: See: Who Do You Need to Pay (PDF)

Q: What forms do I need to get this vendor or person paid?

A: It depends on who you need to pay; refer to the Who Do You Need to Pay on how to pay.

Q: What is the process for requesting money in my budget for new positions, increases, etc.?

A: There is an annual budget process in place at MICA in which budget requests are considered. Two key points in the process are established for additional funding considerations. The first is during the spring term when the upcoming fiscal year budgets are being prepared and approved by the VPs. The second is during the summer and early fall term when the VPs have historically considered additional spending as a result of higher than budgeted enrollments.

Please feel free to contact Rob Lundquist (x2499 or rlundquist@mica.edu) for budget adjustments with current allotted funds, but all new/increased funding requests must go through your division manager/VP for consideration. Salary increases, new positions, department increases, etc. cannot be added to the budget without the proper approval process.

Q: How do I request a journal entry?

A:  To correct a transaction that was posted incorrectly, please complete this form and email it to Joyce Uhm (juhm01@mica.edu). The same email or signature authorization rules apply to JEs as do with other AP payments.

Q: How do I Request a Cash Advance?

A: Spend authorization requests must be approved in Workday by Tuesday at 4:30 p.m. to receive a check on Monday of the following week. 

All cash advance questions should be directed to Lucy Gitaka (x4256 or lgitaka@mica.edu).

Q: How are Stipends handled?

A: All stipends should be requested using Request for Semester Pay in Workday.

Q: Where do I send deposits?

A: Send or hand deliver all deposits to David Zeit (x4220 or dzeit@mica.edu) in the Student Accounts office (Bunting 240). Please hand-deliver all cash deposits.

Q: What is the current MICA mileage reimbursement?

A: As of January 1, 2021 the standard mileage rate for use of a car (also vans, pickups or panel trucks) is 56 cents per mile for business miles driven. Mileage rates populate automatically in Workday Expense Reports.

Q: Who do I contact about M&T Corporate Card issues?

A: Contact Joyce Uhm (juhm01@mica.edu). Discuss M&T Centresuite issues, fraudulent activity, new/replacement card requests, and cancellations with Joyce Uhm.

Q: Who do I contact about MICA's Amazon Business Prime account?

A:  Submit all Amazon Business Prime related questions to Rob Lundquist (x2499 or rlundquist@mica.edu). 

Q: How are wire transfers processed?

A: Please set up your supplier in Workday and, after it is approved, create a supplier invoice request with the invoice, wire form, and any supporting documentation.  For independent contractors wire transfers, please  follow the policies, procedures, and use the form located here . For all other vendor wire transfers, please complete this form.  All wire transfers incur additional fees that are coded to the same account string as the wire itself.  If you have any questions, please contact Jennifer Golden (x2366 or jgolden@mica.edu).

Staff Contact Information

Staff Member	Responsibilities
Dan Cronin Executive Vice President and CFO dcronin@mica.edu or x2352	Oversees Accounting, Budget, Payroll and Student Account Services
Rob Lundquist Director of Strategic Finance and Treasury rlundquist@mica.edu or x2499	Oversees all accounting operations  Accounting and financial reporting Audit management Compliance work - tax returns Operating and Capital budget Institutional budget process and planning Existing budget allocation adjustments Budget/P.O. portal access & signature authorization Setup new operating budget dept codes and program codes Financial reporting analysis
Melissa Buckingham Director of Payroll mbuckingham@mica.edu or X2123	Oversees Payroll Taxes and Deductions, Garnishments One-Time Payments and Semester Based Pay International Payee Independent Contractor Determination Tuition Remission forms Timesheet submissions Holiday Schedules Paid Leave Balances
Karen Mills Senior AP/Payroll Specialist (A-K) kmills@mica.edu or x2210	AP/Payroll processing Vendor credit applications Void/reissue check requests Enters faculty contracts
Lucy Gitaka Assistant Controller lgitaka@mica.edu x4256	Cash advances 1099 reporting AmeriCorps reporting Accounting & financial reporting
Joyce Uhm Senior Accountant juhm01@mica.edu or x2502	M&T card expense report processing and administration (M&T Centresuite maintenance, new cards, cancellations, fraudulent activity) Info. on Federal tax ID, W-9, Duns, sales tax exemption, copies of 990 or tax returns, etc.
Sean Sweeney Accountant ssweeney01@mica.edu	Journal entries Records auxiliary revenue - Postal Ops, Store, Library, etc.
Student Account Services
Robinson Hernandez Director of Student Accounts rhernandez02@mica.edu or x4116	Oversees all Student Accounts operations
David Zeit Associate Director of Student Accounts dzeit@mica.edu or x4220	Cashiering and departmental deposits
Alex Whatley Student Accounts Specialist awhatley@mica.edu or x2212	Answer questions from students and parents